Privacy Policy

Effective date: 29/8 - 2025

Last updated: 29/8 - 2025

Polar Associates AB (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit www.polarassociates.se or interact with us.

Polar Associates website is owned by Polar Associates AB, which is a data controller of your personal data.

We have adopted this Privacy Policy, which determines how we are processing the information collected by Polar Associates, which also provides the reasons why we must collect certain personal data about you. Therefore, you must read this Privacy Policy before using Polar Associates website.

We take care of your personal data and undertake to guarantee its confidentiality and security.

Data controller

Polar Associates AB
Sibyllegatan 17, 114 42 Stockholm, Sweden
Info@polarassociates.se

Personal information we collect:

When you visit the Polar Associates, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the installed cookies on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products you view, what websites or search terms referred you to the Site, and how you interact with the Site. We refer to this automatically-collected information as “Device Information.” Moreover, we might collect the personal data you provide to us i.e., through forms or as you download content from the site (including but not limited to Name, Surname, Address, payment information, etc.) during registration to be able to fulfill the agreement. We do not collect sensitive personal data.

Why do we process your data?

Our top priority is customer data security, and, as such, we may process only minimal user data, only as much as it is absolutely necessary to maintain the website. Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding website usage. This statistical information is not otherwise aggregated in such a way that it would identify any particular user of the system.

We process your data for:

• Responding to inquiries (Legitimate Interest)

• Providing requested content (Consent)

• Sending marketing communications (Consent)

• Website analytics and improvement (Legitimate Interest)

You can visit the website without telling us who you are or revealing any information, by which someone could identify you as a specific, identifiable individual. If, however, you wish to use some of the website’s features, or you wish to receive our newsletter or provide other details by filling a form, you may provide personal data to us, such as your email, first name, last name, city of residence, organization, telephone number. You can choose not to provide us with your personal data, but then you may not be able to take advantage of some of the website’s features. For example, you won’t be able to receive our Newsletter or contact us directly from the website. Users who are uncertain about what information is mandatory are welcome to contact us via info@polarassociates.se.

Your rights:

If you are a European resident, you have the following rights related to your personal data:

• The right to be informed.

• The right of access.

• The right to rectification.

• The right to erasure.

• The right to restrict processing.

• The right to data portability.

• The right to object.

• Rights in relation to automated decision-making and profiling.

If you would like to exercise this right, please contact us through the contact information below.

Additionally, if you are a European resident, we note that we are processing your information in order to fulfill contracts we might have with you (for example, if you make an order through the Site), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information might be transferred outside of Europe, including Canada and the United States.

Links to other websites:

Our website may contain links to other websites that are not owned or controlled by us. Please be aware that we are not responsible for such other websites or third parties' privacy practices. We encourage you to be aware when you leave our website and read the privacy statements of each website that may collect personal information.

Information security:

We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We keep reasonable administrative, technical, and physical safeguards to protect against unauthorized access, use, modification, and personal data disclosure in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed. You can opt out of marketing emails at any time by contacting us at info@polarassociates.se. Our website is not directed at children.

We do not sell or share your data with third parties, except:

• Analytics providers (e.g., Google Analytics)

• Hosting provider (Hostinger) for website functionality

Legal disclosure:

We will disclose any information we collect, use or receive if required or permitted by law, such as to comply with a subpoena or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

Data retention

Contact and marketing data: Up to 2 years after last interaction; Analytics data: Up to 14 months, after these periods, data is deleted or anonymized.

Contact information:

If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to info@polarassociates.se.